Recovery Time & Downtime Cost Calculator

The cost of a technology outage can cripple a business.

The cost of a technology outage can cripple a business. Use our Recovery Time & Downtime Cost Calculator to focus on a handful of simple metrics that might come into play during a downtime event, and start a general analysis of what an outage could mean to your business. The results of this calculator are meant to help estimate loss, and does not calculate actual loss.

INPUT YOUR SPECIFIC NEEDS IN THE FIELDS BELOW FOR THE MOST ACCURATE INFORMATION.
HOVER OVER THE QUESTION MARKS FOR MORE INFORMATION

Datto RTO Calculator

Recovery & Data Storage

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In order to give you a correct calculation we need to get an idea of how much data you have in your systems across your organization.
How much data do you have on critical business systems?

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What is the timeframe between each of your backups? E.g. every hour, once a day, once a week.
How often do you back up this data?

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From when disaster strikes, how long does it for your end user to notify you, for you to assess the situation, access your backups, and start the recovery process? Think of this a your reponse time.
On average how long does it take you to notify your IT Service Provider that there is an issue and for them to start trouble shooting the downtime incident?

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Storing your data locally is designed for fast data transfers, however you are at risk if there is a disaster in the office such as fire, floods or theft. Cloud data is stored off-site, such as in a Datto data center, which brings an extra level of availability albeit at a slower speed for full bare metal restores.
Where do you currently store your backups?

Downtime & Recovery Costs

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Nearly every employee will be impacted by an IT outage and will not be able to perform their job obligations to a certain degree. We recommend including the entire staff in this field.
How many employees do you have?

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Even if the business stops due to an outage and employees are not able to perform some, or all, of their duties, employee wages typically are still paid. We are assuming yours will need to be paid, and this must be included in your cost of downtime calculations.
What is their average annual salary per employee?

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All staff come with overhead costs like, gas, electric, rent, etc. Normally, this is about 50% of the average salary.
What is their average annual overhead cost of an employee?

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For most businesses, an outage will halt the ability to product and accrue revenue. We are assuming that your revenue will case during an outage, and so annual revenue helps to calculate the average cost of lost revenue during downtime.
What is your businesses annual revenue?

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Results

Current Solution

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It's critical to regularly test your backups. In the case that a backup isn't working, you could be looking at additional losses of $34,668 per failed backup.

Time between backups

12hrs 00mins

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This is the time it takes for your data to actually be downloaded back to your original device based on your backup location. Local backups will be quicker, but because a local disaster could take out local backups, but it’s always vital to ensure that you have a cloud backup as well.

Recovery Processing Time

9hrs 6mins

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If you experience a ransomware attack, you may be able to recover quickly. If you're faced with a fire or flood, you could be offsite for days and face higher costs than what you see here. The results below are estimates for a local backup with a data transfer speed of around 500MB/s

Summary

Estimated Recovery Time & Loss:
9hrs 6mins ($26,296)
Response Time you provided:
0 hrs 30 mins ($1,445)
Estimated Downtime & Loss:
9hrs 36mins ($27,741)
Warning: Having local only backups could leave you vulnerable to hardware failures, office fires, floods or even theft. It's vital to have an offsite backup to really protect your business.

Datto SIRIS Solution

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Datto's SIRIS BCDR solutions allow you to backup as frequently as every 5 minutes. They also allow for regular testing and validation of your backups, reducing your risk even further.

Time between backups

5 mins

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In case of a disaster, Datto can enable you to virtualize your backups, hosted in our cloud. On average, it only takes about 6 minutes to access the Datto portal, find your backup copy, and to virtualize it.

Average Recovery Processing Time

6 mins* *Time to virtualization will vary depending on numerous factors including, but not limited to, the size of the SIRIS device, the availability and speeds of other local resources, the number of applications you are running, and server load.

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Downtime will always cost your business money. However, you can reduce it with a Datto business continuity/disaster recovery solution. Compared to your current solution, you could reduce your possible downtime losses by around $26,007

Summary

Estimated Recovery Time & Loss:
6 minutes ($289)
Response Time you provided:
0 hrs 30 mins ($1,445)
Estimated Downtime & Loss:
0hrs 36mins ($1,734)
(-$26,007)
*all losses are merely an estimation of losses associated with technology, and does not reflect a calculation of actual losses to your business.

How long can your business survive?

With the information that you've provided, and using certain assumptions made based on how businesses today typically function, we have estimated your downtime losses to be $2,889 per hour Calculation is made by taking Staff Salary, Overheads & Revenue and breaking that down to an hourly cost for a 40 week & 52 weeks of the year business, then multiplied by the number of staff..

With your current backup & recovery solution you could be looking at a estimated potential loss of around $27,741Hourly Cost ($2,889) * Estimated Downtime (9hrs 36mins) due to 9hrs 36mins of downtime. This is assuming that your recovery process works exactly as planned, and could be worse if you experience any further glitches. For this reason, it's critical to regularly test your recovery capabilities. If the recovery process fails, you could be looking at additional losses of $34,668 Estimated Downtime Cost per hour ($2,889) * Time between Backups (12hrs 00mins) per recovery attempt.

Are your backups at risk?

Local backups should be a key part of your data protection strategy. They allow you to recover data and restore operations quickly in the event of a primary server outage, data deletion, or a ransomware attack. However, local backup alone isn't enough. What happens if the local backup device is destroyed or inaccessible due to a fire, flood, or other disaster? That's why you need a secondary, offsite copy of backups.

How can you reduce the risk?

The first step is to talk to your IT service provider or MSP about Datto. Datto's SIRIS business continuity and disaster recovery (BCDR) solutions could reduce your downtime to 0hrs 36mins and your overall downtime cost would fall to $1,734. In the rare case that the first recovery attempt doesn't work, your costs would only increase by $241, as opposed to $34,668.

With Datto, even if you are experiencing an outage at your workplace, work doesn't have to stop. Datto Continuity can get you back to business in a little as 6 minutes on virtual servers, which can be accessed anywhere you have working internet. Features like Ransomware Detection and Advanced Backup Verification let you rest easy knowing your backups will work in your time of need.

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